USAID Rules & Regulations: Grants & Cooperative Agreements for Non-US NGOs



USAID Rules & Regulations: Grants & Cooperative Agreements for Non-US NGOs

May 30, 2017 - 8:30am to June 01, 2017 - 5:00pm

Amsterdam , Netherlands


Libby Spader , Keith A. Edwards

Language: English

Early - Apr 18 Regular - May 09 Late - May 30
HUMENTUM MEMBERS $1,200 $1,300 $1,400
NON-MEMBERS $1,450 $1,550 $1,650


This three-day workshop covers the many rules and regulations associated with USAID funding, through the lens of NGOs based outside of the US that receive US Government funding, either directly or as a sub-award. If you work for or partner with such an NGO, this highly participatory course provides the knowledge and skills you need to effectively respond to the challenges in managing your awards and ensuring compliant project implementation. Taught by an experienced team of senior practitioners, this workshop has been completed by thousands of development professionals around the world. Attendees consistently evaluate the learning they receive in this course as “excellent,” “effective,” and “fun.”
While the focus of this workshop is USAID funding for grants and cooperative agreements, it also provides a good foundation for understanding funding from other US Government agencies.

Note: This training is the first of three requirements for Humentum's Certificate in USAID Assistance Management.

Who Should Attend

In addition to individual participants, Humentum encourages teams of employees to attend this workshop together, to build and reinforce a culture of compliance across their organization. Those who will benefit include staff with responsibility in:

  • Finance, contracts, and grants
  • Programs and Administration
  • New business development
  • Human resources
  • Any experienced NGO employee who needs an update on the rules and regulations
  • Independent auditors (including representatives from certified public accounting firms who perform compliance or financial audits within the development sector)

What You Will Learn

This workshop equips employees of non-US NGOs with a detailed look at USAID grants and cooperative agreements and the necessary strategies for successful award and program management. You will learn how to:

  • Navigate and apply USAID rules and regulations to ensure compliant and successful program implementation
  • Build and manage collaborative relationships with key players related to your award
  • Explain the relationship between your organizational policies and the regulations
  • Identify when approvals, waivers, and extensions are required, as well as how to obtain them
  • Develop strategies for finding the answers to common and complex issues (e.g., determining allowable costs, correct procedures for purchasing equipment, property disposition, limits on budget revision, cost share, documentation requirements, avoiding common audit findings)

The Inside NGO Advantage

For 40 years, Humentum has been “inside” the NGO community, supporting organizations as they address the world’s most pressing social issues. We are widely recognized as the leader in US government assistance compliance training. Our training activities are designed to help you and your organization build capacity, strengthen decision-making, develop more efficient systems, and identify effective solutions to important challenges. Our learning programs are modeled on the best practices in adult learning. In today’s complex operating environment, learning has never been more important, and we take great pride in being your partner in professional and organizational development.

CPE Credits

Participants at the workshop will earn 23.4 CPE credits and receive a certificate of attendance. The course level is Basic. The delivery method of this program is Group Live and the Field of Study is Specialized Knowledge.

Humentum is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:

Introduction to USAID, Its Regulations, and Organizational Set-Up

  • Why USAID Rules and Regulations
  • How is USAID organized
  • USAID/Field Mission Organizations
  • Funding framework
  • Assistance vs Acquisition
  • Award Mechanisms
  • US vs Non-US Regulations
  • Implementation of Assistance Awards
  • How is USAID Organized
  • Rules and Regulations Map

Working effectively with USAID

  • Manage and Effective Relationship with USAID
  • Best Practices with Agreement Officer

Award package – Cover letter, Award, Schedule

  • Highlights in an Award
  • Developing an Award Brief

Standard Provisions

Financial Management

  • Allowable costs
  • Accounting, Audit and Records
  • Amendments, Budget Revisions
  • Notices
  • Bank Accounts, Interest
  • Payment, Advances, and Reimbursements
  • Good Financial Practices
  • Accounting Records


  • Title to and use of Property

Inventory Management

  • Inventory Management
  • Disposition of Property



  • Procurement Concepts and Procedures
  • Competitive Procurement
  • Procurement Files
  • Ineligible and Restricted Goods
  • Ineligible Procurement
  • Restricted Goods

Source & Nationality: 22 CFR 228

  • Update
  • Definitions
  • Scope and Application
  • Geographic Codes
  • Source of Commodities
  • Nationality of Suppliers
  • Foreign Government Controlled Organizations
  • Nationality of Staff and Consultants
  • Leases
  • Restricted Commodities
  • Waivers
  • Procurement Resources

Cost Principles: 2 CFR 200.400

  • Cost Principles
  • Prior Approval
  • Allowability
  • Reasonableness
  • Allocability
  • Selected Items of Cost
  • Items that Require Prior Approval
  • Unallowable Costs
  • Selected Items of Cost


Mandatory Standard Provisions:

  • Marking
  • Termination and Suspension
  • Preventing Terrorist Financing

Required As Applicable Provisions:

  • Indirect Costs – Fixed Amounts
  • Subaward
  • Air Travel and Transportation
  • Shipment of Goods and non-Business Travel
  • Cost Share or Matching
  • Leveraging
  • Program Income

Other Selected Standard Provisions

  • Types of audits
  • Guidelines for Financial Audits Contracted by Foreign Recipients
  • US Government Financial Audits
  • US Government Performance Audits
  • How to survive an audit

Participants are responsible for making their own hotel/lodging arrangements. 

KIT (Royal Tropical Institute)
Mauritskade 63
1092 AD
Amsterdam, The Netherlands

Tel: +31205688504

Directions to the venue:

By car:
Leave the ring road A10 via the exit Watergraafsmeer/ Diemen (S113): follow the Middenweg (direction Centrum/ Watergraafsmeer), which turns into the Linnaeusstraat. KIT is at the corner of the Linnaeusstraat and the Mauritskade. There are paid parking facilities in the vicinity.

By public transport:
From Amsterdam Central Station: tram 9, bus 22
From Amsterdam Muiderpoort Station: tram 3 or 7
From Dam square: tram 9 or 14 From Leidseplein: tram 7 or 10
From Museumplein: tram 3

Taxi rank:
In front of Central Station
KIT: just outside KIT premises on the Linnaeusstraat
(tel. 020 – 3 623 820 or 020 - 6 777 777)

There is on-street parking near KIT. Please note that all parking in the centre of Amsterdam is metered from Monday through Saturday, 09.00 to 19.00. For rates and other parking information, please visit Parking meters take coins and Chipknip smart cards.