USAID Rules & Regulations: Grants & Cooperative Agreements for Non-US NGOs



USAID Rules & Regulations: Grants & Cooperative Agreements for Non-US NGOs

September 24, 2018 - 9:00am to September 26, 2018 - 5:30pm

London , United Kingdom


Keith A. Edwards , Libby Spader

Language: English

Related Events


USAID Subaward Management

Sep 27 to Sep 28

London, United Kingdom

Early - Aug 13 Regular - Sep 03
NON-MEMBERS $1,240 $1,380
HUMENTUM MEMBERS $1,080 $1,200


This three-day workshop covers the many rules and regulations associated with USAID funding, through the lens of NGOs based outside of the US that receive US Government funding, either directly or as a sub-award. If you work for or partner with such an NGO, this highly participatory course provides the knowledge and skills you need to effectively respond to the challenges in managing your awards and ensuring compliant project implementation. Taught by an experienced team of senior practitioners, this workshop has been completed by thousands of development professionals around the world. Attendees consistently evaluate the learning they receive in this course as “excellent,” “effective,” and “fun.”
While the focus of this workshop is USAID funding for grants and cooperative agreements, it also provides a good foundation for understanding funding from other US Government agencies.

Note: This training is the first of three requirements for our Certificate in USAID Assistance Management.

Who Should Attend

In addition to individual participants, Humentum encourages teams of employees to attend this workshop together, to build and reinforce a culture of compliance across their organization. Those who will benefit include staff with responsibility in:

  • Finance, contracts, and grants
  • Programs and Administration
  • New business development
  • Human resources
  • Any experienced NGO employee who needs an update on the rules and regulations
  • Independent auditors (including representatives from certified public accounting firms who perform compliance or financial audits within the development sector)

What You Will Learn

This workshop equips employees of non-US NGOs with a detailed look at USAID grants and cooperative agreements and the necessary strategies for successful award and program management. You will learn how to:

  • Navigate and apply USAID rules and regulations to ensure compliant and successful program implementation
  • Build and manage collaborative relationships with key players related to your award
  • Explain the relationship between your organizational policies and the regulations
  • Identify when approvals, waivers, and extensions are required, as well as how to obtain them
  • Develop strategies for finding the answers to common and complex issues (e.g., determining allowable costs, correct procedures for purchasing equipment, property disposition, limits on budget revision, cost share, documentation requirements, avoiding common audit findings)
CPE Credits

Participants at the workshop will earn 23.4 CPE credits and receive a certificate of attendance. The course level is Basic. The delivery method of this program is Group Live and the Field of Study is Specialized Knowledge.

Humentum is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:



Distinctions between Types of Awards

  • The Federal Grant and Cooperative Agreement Act
  • Federal Assistance versus Federal Acquisition/Procurement
  • Grants versus Cooperative Agreements
  • Distinctions in Subawards

Events in the Life of a Federal Award

  • Pre-Award
  • Post-Award
  • After the Award

Sources of Authority

  • Statutes
  • Government-wide Directives
  • Regulations
  • Award Terms and Conditions
  • Internal Federal Agency Policies

OMB’S Grant Reform Initiative – What does it mean?

  • 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: Final Rule

OMB 2 CFR 200 – Uniform Administrative Requirements Subparts C & D (old OMB A-110; Subpart D previously 2 CFR 226 at USAID)

  • “Housekeeping Policies” (Applicability, Exceptions, Flow-through)
  • Pre-Award Policies
  • Post Award Policies
  • Grantee Systems Standards (Financial and Program Management, Procurement, Property)
    • Limitations on the Award (Cost Sharing or Matching, Program Income, Revision of Budget and Program Plans, Period of Performance)
    • Subrecipient Management and Monitoring
    • Reports and Records
    • Grantor Enforcement

After-The-Award Policies

  • Close-out
  • Continuing Accountability Responsibilities



Continue coverage of OMB 2 CFR 200 Subparts C & D

OMB 2 CFR 200 Cost Principles – Subpart E (old OMB A-122 and A-21)

  • Applicable Policies for Different Award Performers
  • Purpose and Applicability (Nature of Cost Reimbursable Awards)
  • Organization of Federal Cost Principles
  • General Tests of Allowability
  • Direct versus Indirect
  • Review of Key “Big Ticket” Items from “Selected Items of Cost”
    • Employee Compensation
    • Travel
    • Equipment
    • Supplies
    • Space Occupancy
    • Consultants
    • Taxes
    • Adding to the List
    • Key Policy Changes under Grant Reform



Continue coverage of Cost Principles

Unique USAID Requirements

  • Awards to Non-US Entities
  • Source and Nationality (22 CFR 228)
  • Marking (2 CFR 700.16; old USAID 226.91)

Audit and Oversight

  • Federal Audit Policy (Federal Audit, Non-Federal Audit)
  • Overview of the Requirements of OMB 2 CFR 200 Subpart F (old OMB A-133)
  • Award Expenditure Threshold
  • Subrecipient versus Contractor
  • Relation to Other Audit Requirements (ADS 591 at USAID)
  • Auditee Responsibilities
  • Pass-through Entity Responsibilities
  • Scope of the Audit
  • Financial Statements and Schedules
  • Internal Controls
  • Compliance
  • Role of the OMB Compliance Supplement

Resource for London
356 Holloway Road, London N7 6PA
tel: +44 (0)20 7697 4005
fax: +44 (0)20 7697 4254

Participants are responsible for making and paying for their own hotel/lodging arrangements.