Getting the Financial Management Basics Right

Learning Opportunities

Workshop

Getting the Financial Management Basics Right

March 12, 2018 - 8:30am to March 16, 2018 - 5:00pm

Nairobi , Kenya

Offering Organization: Mango

Language: English

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OVERVIEW

All NGO staff have an important role to play in ensuring effective and proper use of financial resources during program implementation. During this five-day course, you will learn the key principles of good financial management and how to apply them in your workplace. Designed in a highly participatory style, this course will build your skills and confidence in how to:

  • integrate good financial management systems into operations management
  • manage and control financial resources more efficiently and effectively.

During the course participants will gain the knowledge and skills needed for the FMD Pro 1 certification examination.

WHO SHOULD ATTEND

This course is primarily aimed at staff in small to medium-sized NGOs who are involved in program implementation and/or the management and control of financial resources.

It is designed specifically for:

  • non-financial managers and officers who want to improve practice in financial planning, control and reporting, and
  • finance officers interested in developing their financial management skills and knowledge to improve finance systems and support for program staff.

Previous financial management experience or training is not a requirement for this course.

WHAT YOU WILL LEARN

By the end of the workshop, you will be able to:

  • Describe key tools and concepts which help an organization achieve good practice in financial management
  • Build and use effective budgets, including project and donor budgets and cash flow forecasts
  • Explain which accounting records your organization needs to keep and why
  • Describe the key processes and methods used to keep accounting records
  • Use financial reports to monitor project performance and identify actions to keep project finances on track
  • Explain how internal controls protect NGO assets and minimize the risk and impact of fraud and errors
  • Assess the strengths and weaknesses of your NGO’s financial management system

CERTIFICATION 
FMD Pro 1 is a new financial management certification program for project and program staff working in the development sector. To take the FMD Pro 1 certification exam on the final day of the workshop, you will need to bring a laptop with the ability to connect to Wi-Fi.

Day 1

 

Welcome and overview

 

  • Introductions, expectations and program overview

Key concepts of financial management
 

  • What is financial management and why is it important for NGOs?
  • Structure and governance of NGOs
  • Good practice frameworks: Seven principles and four building blocks of financial management
  • Financial management systems:  the health check approach
  • Financial management systems: key organizing tools

Day 2

 

Financial Planning

  • Financial planning process
  • Types of budgets and their function
  • Practical approaches to building good budgets
  • Donor budgets and budget narratives
  • Consolidated budgets and core costs
  • Cash flow forecasting

Day 3

 

Accounting Records
 

  • Which records should you keep?
  • Practical accounting basics: advances, cash book and petty cash
  • The accounting process: cash or accruals
  • Producing simple financial reports
  • Procurement: process, people and paperwork

Day 4

 

Financial Monitoring

  • Financial information: who needs what, when and why?
  • Understanding financial statements
  • Using budget monitoring reports
  • Taking action to keep things on track: variances, out of date budgets and exchange rates
  • Overview of donor reporting

Day 5

 

Internal Controls
 

  • The four internal control actions
  • The role of audit
  • Fighting fraud, bribery and corruption

Summary and close

  • Action planning
  • Evaluation
  • Certificates

FMD Pro Level I
 

  • Examination